Graduate Academic Regulations
- Registration
- Course Eligibility
- Graduate Assistantships
- Study Loads
- Class Attendance and Withdrawal
- Grades and Grade Point Averages
- Repetition of Courses
- Academic Misconduct
- Academic Standing
- Residence and Time Limits
- Graduation
Registration
Early Registration
A special advisement and early registration period is held each semester. Before early registration begins, all advisors set aside ample time to be available for academic advisement for the upcoming semester. Students are encouraged to make an appointment each semester to take advantage of this opportunity.
Late Registration and Schedule Change
Students who do not register early may register during late registration prior to the first day of classes. Additionally, students who wish to change their schedules may do so during the late registration and schedule change periods.
Students may register using the Integrated Student Information System (ISIS) on the university's Web. Please refer to the Columbus State University Schedule of Courses book or see Registration Information under the Class Schedules page on the Web for specific dates and information regarding early registration, late registration and schedule change.
Course Eligibility
Courses numbered 6000 and above are open only to graduate students. Courses with 5000 numbers are open to both graduate and advanced-standing undergraduate students. In these courses, however, graduate students must do more extensive reading, prepare additional reports, and produce papers or other projects requiring more intensive research.
Undergraduate Students and Graduate Work
Undergraduate students with a minimum institutional grade point average of 2.75 who are within six semester hours of completing the baccalaureate degree from Columbus State University may register for graduate courses upon recommendation of their advisor. The total course load may not exceed 12 semester hours. A grade of B or better is required for use toward a master's degree. No more than nine semester hours of graduate credit may be earned before completion of the baccalaureate degree. Under no circumstances may a course be used for both graduate and undergraduate credit. Students must submit an application for graduation prior to registering for graduate courses; the registrar will verify eligibility for enrollment. Students desiring to take College of Education courses must fulfill graduate admission requirements and be accepted for graduate studies in their desired program area prior to enrollment.
Graduate Assistantships
A student holding an appointment as a graduate assistant must be fully admitted to a graduate degree program, be in good academic standing, and earn a minimum of nine and maximum of 10 semester hours of graduate course work (or required prerequisites) during the period in which the assistantship is held. Work assignments cannot exceed 19 hours per week. Students interested in seeking an assistantship should contact the dean of the college offering the graduate program in which they are enrolled.
Study Loads
Maximum Study Load
The maximum course load for any graduate student is 12 semester hours. Students holding graduate assistantships must register for at least nine, but no more than 10 semester hours of graduate credit. In all cases, graduate students are urged to register only for the number of hours they can complete successfully.
Enrollment Status
Enrollment status for graduate students is based on the number of hours enrolled, as follows:
| Number of Semester Hours Enrolled | Graduate Enrollment Status |
|---|---|
| 9 or more | Full-time |
| 5 to 8 | Half-time |
| Less than 5 | Less than Half-time |
* For summer terms, enrollment status certification other than for financial aid is determined as follows: 6 semester hours or more, full time; 3-5 semester hours, half time; and 1-2 semester hours, less than half time.
Students on financial aid seeking information about how enrollment status may affect financial aid should contact the Financial Aid office.
Class Attendance and Withdrawal
Attendance Policy
Attendance policy is ordinarily established by individual faculty. If an instructor does not provide a written attendance policy statement during the first week of classes, a student is permitted to accumulate a total of nine hours of absences in a three credit-hour course, or the equivalent in courses carrying fewer credit hours. Regular attendance at class or laboratory is a student obligation. Students are expected to account to individual instructors for absences and, at the discretion of the instructors, to make up all work missed because of absence. Students absent from a previously announced quiz or test may be given a zero on the quiz or test. To be permitted to take a final examination at a time other than the date and time published on the Web under the Class Schedules page, students must have permission of the instructor and the dean of the college offering the course.
Excessive Absence Policy
Anytime during the semester that a student exceeds the total number of hours of absences allowed, an instructor may drop the student for excessive absences with a grade of WF. Students may regain admittance to a course only by permission of the instructor and the dean of the college offering the course. A student auditing a course who fails to meet class participation and assignment requirements or who exceeds the total number of allowed absences may be dropped from the course by the instructor and assigned a grade of W.
Absence For Military Duty
Military Reservists who are called to active duty or active duty military personnel who receive change-of-station orders during an academic semester may officially withdraw with a full refund of matriculation fees upon showing official orders. Those who have completed sufficient work may be awarded a grade and credit or an I (Incomplete) grade.
Course Withdrawals
Students who wish to drop a course after the last official day of schedule change must officially withdraw from the course. Students must withdraw using the Integrated Student Information System (ISIS) on the university's Web. Prior to the W grade deadline as published on the Web under Registration Information on the Class Schedules page, a grade of W will be assigned by the registrar unless a grade of WF has already been assigned by the registrar for excessive absences. A grade of WF will be assigned when a withdrawal form is received in the Office of the Registrar after the deadline. A student may appeal the assignment of a WF grade by submitting to the Office of the Registrar documentation of non-academic hardship. Refer to the Registration, Policies, and Services section on the Web under the Class Schedules page for specific dates and additional information regarding course withdrawal.
Administrative Withdrawal
An academic dean may withdraw a student from a course when, in consultation with the instructor, the dean determines that the student has not satisfied the prerequisites for the course.
Grades and Grade Point Averages
- Grades Averaged in the GPA
- Grades Not Averaged in the GPA
- Explanation of Grade Point Averages
- Grade Changes
- Repetition of Courses
Columbus State University uses a 4.0 grade point system.
Grades Averaged in the GPA
| Grade | Grade Points Per Semester Hour |
|---|---|
| A, Excellent | 4 |
| B, Good | 3 |
| C, Average | 2 |
| D, Poor, passing | 1 |
| F, Failing | 0 |
| WF, Withdrawal, failing* | 0 |
* WF is assigned when a student withdraws from a course after the W grade deadline or when an instructor drops a student for excessive absences.
Grades Not Averaged in the GPA
| Grade | Description |
|---|---|
| I | Indicates that a student was doing satisfactory work but, for non-academic reasons, was unable to meet the full requirements of the course. The requirements for removal of an I grade are left to the instructor; however, if an I grade is not satisfactorily removed within the next 12 months, the grade I will be changed to the grade F by the registrar. A course with an unresolved I grade may not be repeated. |
| IP | Indicates that credit has not been given in a course that requires a continuation of work beyond the semester for which the student signed up for the course. The use of this grade is approved for dissertation and thesis hours, directed studies, internships, practica, project courses, and exit examinations. This grade cannot be substituted for an I grade. |
| W | Indicates that a student was permitted to withdraw without penalty. Withdrawals without penalty will not be permitted after the W grade deadline except in cases of hardship as determined by the assistant vice president for academic affairs. A W grade may also be awarded in the case of credit by examination courses and for excessive absence when auditing a course. |
| S | Indicates that credit has been given for completion of degree requirements other than academic course work. These are limited to clinical practica, internships, and exit examinations as specified in the course descriptions section of the catalog. |
| U | Indicates unsatisfactory performance in an attempt to complete degree requirements other than academic course work. These are limited to clinical practica, internships, and exit examinations as specified in the course descriptions section of the catalog. |
| V | Indicates that a student audited a course. Students may not change from audit to credit status or vice versa after the first week of the semester. |
| K | Indicates that a student was given credit for a course through examination. |
| NR | Indicates grade not reported by instructor. |
Explanation of Grade Point Averages
The following grade point averages are computed and are used to determine the fulfillment of academic requirements:
Semester grade point average is computed using GPA hours attempted and grade points earned for the semester.
Graduate cumulative grade point average is computed using the total number of graduate GPA hours attempted at Columbus State University and the total number of graduate grade points earned at Columbus State University, regardless of the number of times a course is attempted.
Graduate institutional grade point average is computed by dividing the total number of graduate grade points earned at Columbus State University by the total number of graduate GPA hours attempted at Columbus State University within the previous seven years.
Graduate overall grade point average is computed by dividing the total number of graduate grade points earned at Columbus State University and all other institutions attended by the total number of graduate GPA hours attempted at Columbus State University and all other institutions attended within the previous seven years.
Degree progress grade point average is computed using the total number of credit hours applied to the degree and the total number of grade points applied to the degree.
An explanation of how to compute a GPA can be found under the Undergraduate Academic Regulations section.
Grade Changes
Final grades will not be changed after one calendar year from the date assigned except by appeal to, and subsequent approval by, the university's Academic Standards Committee. A grade that appears to be incorrect should be reported to the instructor promptly.
Grade Reports and Transcripts
Reports of final grades are mailed to students' mailing addresses and are available using the Integrated Student Information System (ISIS) on the Web. The academic transcript includes all undergraduate and graduate credit courses taken at Columbus State University. Transcripts should be requested at least one week prior to the date needed. University policies regarding release of academic records and compliance with regulations under the Family Educational Rights and Privacy Act of 1974 as amended (the "Buckley Amendment") are published in the Columbus State University Student Handbook in print and on the Web at www.colstate.edu.
Repetition of Courses
Students repeating a course for which credit has already been earned either at Columbus State University or by transfer of credits from another institution forfeit the previous credit in that course (except in the case of courses that may be repeated for credit). The student's final grade in the course will be the one made on repetition (even if the grade in the previous course is higher). After earning a graduate degree at Columbus State University, a student will forfeit credit earned for courses taken as repeats after graduation (except in the case of courses that may be repeated for credit).
Academic Misconduct
The university recognizes honesty and integrity as central virtues of academic life and as fully necessary to its very existence. The university also recognizes and accepts that cooperation, discussion, and group studying outside of the classroom are essential elements of the academic experience, and that students may seek assistance in their studies, such as tutoring and peer review. However, while such practices are acceptable and even encouraged, students must understand the parameters of accountability in their academic performance and need to respect the academic freedom of the faculty. Students are responsible for adhering to the regulations pertaining to academic misconduct published under Student Rights and Responsibilities in the Student Handbook available in the Student Life Office and on the Web at http://sa.colstate.edu/.
Academic Standing
Required Academic Standing
Students enrolled in a degree program must maintain a minimum graduate cumulative grade point average of 3.0. A maximum of two courses (not to exceed eight semester credit hours) with a grade of C may apply to any degree. Non-degree students must maintain a minimum graduate cumulative grade point average of 2.0.
Academic Probation
Occurs when a student enrolled in a degree program earns a grade of "C" or less in two graduate courses or the cumulative grade point average falls below 3.0. A non-degree student is placed on probation when the graduate cumulative grade point average falls below 2.0 during the first nine graduate semester hours attempted.
Academic Exclusion
Occurs when a student enrolled in a degree program earns a grade of "C" or less in more than two graduate courses or after nine graduate semester hours have been attempted while on probation and without attaining a 3.0 graduate cumulative grade point average. A non-degree student is placed on exclusion when the graduate cumulative grade point average falls below 2.0 after nine graduate semester hours have been attempted. The length of exclusion will be a minimum of two terms.
Reinstatement On Academic Probation
After the mandatory period of exclusion, a student on academic exclusion must apply and be reinstated by the appropriate program director, either to a degree program or to non-degree status, in order to continue graduate study. Students enrolled in a degree program who earn a grade of "C" or less in a graduate course after reinstatement will be placed on exclusion, and must meet with the appropriate program director to determine eligibility for continued enrollment.
Residence and Time Limits
Residence Requirement
A minimum of 75 percent of the graduate credit hours required for a master's degree must be taken at Columbus State University. For the specialist degree, the minimum residence requirement is 20 graduate credit hours taken at Columbus State University. Asynchronous (online) and distance learning courses administered through Columbus State University constitute courses taken in residence.
Time Limits
All work credited toward a graduate degree must be completed within seven years. Extension of time may be granted only on conditions beyond the control of the student. In each instance a formal statement outlining the conditions upon which the extension of time is requested should be addressed to the director of the specific graduate program.
Graduation
Deadlines
Applications for graduation and graduation fees must be submitted to the Office of the Registrar one semester prior to the anticipated semester of completion. The following documentation must be on file in the Office of the Registrar no later than two weeks prior to the first day of final examinations:
- a completed application for graduation
- official transcripts showing all transfer work
- approved grade change forms for incomplete grades
- verification of approved substitutions
- verification that all financial obligations to the university have been met
Students who satisfy the above requirements will be considered candidates for graduation, and will be eligible to participate in graduation ceremonies upon successful completion of all degree requirements.
Graduation Ceremony. A graduation ceremony is held at the end of the fall and spring semesters. Students who do not plan to attend the ceremony must indicate so on the application for graduation.
